Check who should receive the message
Confirm that you have the right person, the right role, and permission to disclose the information involved. For a message about how to resign from a nonprofit board, use this factual base: state the role, agreement, effective date, unfinished work, property, access, and any transition obligation.
Separate information from interpretation
Label confirmed facts, open questions, and the specific decision that belongs to the recipient. Give a clear ending, complete the required handoff, and name what support you can realistically provide. Make the immediate next step clear enough that the recipient can answer without reconstructing the entire history.
Use formal help when stakes rise
Do not disappear, promise indefinite availability, or use the ending to relitigate every grievance. Follow contracts, safeguarding, data access, employment, custody, and legal requirements before the role ends. Medical, legal, financial, employment, and safety decisions may require a qualified professional rather than personal persuasion.